Workflow from your inbox

Turn messy email into organised workflows.

Twelvemo reads your inbox and turns conversations into clear processes, actions, and due dates – so your team can stop hunting through threads and start getting work finished.

Book a 20‑minute walkthrough See how it works
Built for charities and small teams that live in email.

How it works

Start a process by sending a normal email.

Twelvemo fits into what your team already does. No new login page to remember, no complex workflow builder. If you can send an email, you can start a process.

Step 1 — From your inbox

Send or forward an email to Tuhi

Staff send an email (or CC Tuhi) when they want to start, update or close a process. Twelvemo extracts key details like process type, actions, due dates and stakeholders.

Step 2 — Twelvemo structures it

Processes & actions are created automatically

Twelvemo maps each email to a process. It can clone standard action templates, add dependencies and keep everything linked back to the original conversation.

Step 3 — Everyone stays in the loop

Simple email replies keep things up to date

Team members update actions just by replying. Twelvemo keeps the system in sync, sends confirmations, and can remind people when something is stuck.

For teams who live in email

Designed for charities and small organisations first.

Twelvemo was built around real-world workflows: funding applications, onboarding, case work, internal approvals and more. Start simple and add structure over time.

Typical ways people use Twelvemo

  • Track grant applications from first contact through to reporting.
  • Onboard new staff and volunteers with repeatable process templates.
  • Coordinate multi‑step case work where lots of people are involved.
  • Manage internal review & approval chains straight from email.
No-code Email-first Process templates Action dependencies

Why teams stick with it

  • Feels like “normal email”, not a brand new system.
  • Clear overview of what’s in progress, overdue or blocked.
  • Flexible enough for messy real‑life processes.
  • Built with data quality and reporting in mind from day one.

Benefits

A calmer inbox and clearer processes.

Twelvemo doesn’t replace your email – it makes it usable as a proper process hub. Start with one or two teams, prove the value, and scale out gradually.

Less chasing

See who is waiting on whom. Twelvemo can nudge people when actions are overdue, or when processes sit untouched for too long.

Better reporting

Because every process and action is structured, you can finally report on throughput, bottlenecks and turnaround times without digging through mailboxes.

Built to grow

Start with the simplest version. Over time, bring in templates, approvals, and integrations with your data warehouse or reporting tools.

Next steps

Want to see if Twelvemo fits your team?

Start with a short, practical conversation about how your organisation currently uses email, what you’re tracking in spreadsheets, and where process gaps are hurting you.

1. 20‑minute walkthrough

Share a couple of real examples (screenshots or anonymised emails). We’ll show how Twelvemo would structure them and how staff would interact with it day‑to‑day.

2. Small pilot

Run a focused pilot with one team or process. Use it to check fit, refine templates and decide if you want to roll out more widely.

Email: info@twelvemo.com (or your preferred contact here)